Functional Areas

Payroll

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What's News...

Request Tracker (RT) Introduction

General Information

December 14, 2015

SISS Closed for the Holidays

SISS will be closed on December 24, 2015-January 1, 2016. We will re-open on Monday, January 4, 2016, but there will be limited staffing. Please keep this in mind and plan ahead! Now is a good time to double check to see if any of your scholars have an expiration date on or before December 31, 2015, and act now if you want to extend their appointment. Remember that SISS closes at 4pm on Wednesday, December 23rd. Please also keep in mind that we do not receive mail over the holidays and there is often a week delay in receiving mail (e.g. request forms and H-1B approval notices, etc.) once we re-open. Finally, if your office will be closed, please be sure to email any new scholars and let them know what to do if they arrive while the campus is closed.

Travel Reminders

Travel season is upon us! Our department contacts can help us help international scholars in two main areas:

If you hear of J-1 scholars who will travel, please remind them to follow the instructions on our website to get a travel signature prior to SISS closing on December 23, 2015. Information is at: http://siss.ucdavis.edu/scholars_depts/j_visa/j_current.html

If you hear of H-1B travelers, please tell H-1B employees that they should travel with their original approval notice, a copy of their petition, and an employment verification letter from the department, confirming that they continue to be employed at UC Davis under the same terms stated in the H-1B petition. H-1B scholars who have questions about travel should contact Gayle Oberlies at geoberlies@ucdavis.edu<mailto:geoberlies@ucdavis.edu> There is also information on our website at: http://siss.ucdavis.edu/scholars_depts/h_visas/h_current.html

USCIS Processing

USCIS processing times for H-1B and J-1 petitions continue to be 5-6 months. USCIS is processing I-129s for H-1Bs with a receipt date of July 17, 2015 right now. If you need an H-1B approval in a shorter timeframe, you should submit your H-1B request with an additional check to DHS for $1225 to cover their premium processing fee.

Timing J-1 and H-1B Requests and SYNAPSIS Implementation

At this time of year, we'd like to ask departments to help us by allowing as much processing time as possible for the new and continuing requests for J-1 and H-1B status. With reduced staffing, the recent implementation of a new database, SUNAPSIS and the holiday closure, there is much less time to process documents and we appreciate your support. The implementation of SUNAPSIS has slowed document production as procedures/processes have to be adjusted and technical issues resolved. Fortunately, our SISS scholar staff is very experienced and dedicated but to be most certain that you will receive what you need in a timely manner, please follow the guidelines below.

Please submit requests for new DS-2019 documents no less than 60 days prior to the start date of the J-1 program.

Please submit requests for new and continuing H-1B status at least 6 months prior to the start date or extension date requested.

Permanent Residency (PR) Requests: Special Handling Labor Certification for Teaching Faculty

If your department will be pursuing U.S. permanent residency for an international scholar, please complete and submit the UCD Department Request form for Permanent Residency available at http://siss.ucdavis.edu/forms/department_forms.html. It is always encouraged to submit this form as promptly as possible to evaluate eligibility and ensure any applicable deadlines are met.

All Special Handling Labor Certification cases (for teaching faculty) must be filed after a competitive recruitment and within 18 months of the selection date (i.e. the date on the final appointment letter).
For questions about the permanent residency process, please contact our Senior Immigration Advisor, Kim Haky, at kkhaky@ucdavis.edu or (530)752-0865.

Medical Center Staff Only

Once a month, Gayle Oberlies spends the day at the UC Davis Medical Center, Education Building Rm 3209. Gayle's last day at the Medical Center in 2015 will be next week, Wednesday, December 16, 2015. Department contacts can meet Gayle to go over request forms or pick up any items. International scholars can get a travel signature, attend orientation, or have an appointment for advising. Please email Gayle (geoberlies@ucdavis.edu )if you would like to make an appointment.

We hope everyone has a wonderful holiday season. As always, please feel free to contact us with any questions. For a list of specific staff, see http://siss.ucdavis.edu/about_us/staff.html


December 9, 2015

The Payroll Services staff would like to inform employees and departmental payroll staff about December pay availability, Online Form W-2 enrollment, and other pay-related items of interest during the upcoming winter break.

Biweekly Payday on Wednesday, 12/30/2015
The official pay date for the Universitys biweekly-paid employees is Wednesday, December 30, 2015 (pay period ending 12/19/15) . Employees may view their online direct deposit information in advance on the At Your Service Online (AYSO) website: https://atyourserviceonline.ucop.edu/ayso/ . Employees that have opted for a paper paycheck or a paper direct deposit statement to be delivered to their campus departments should be advised these documents will be available at their departments on Monday, January 4, 2016, due to the campus holiday closure period. Note: Please check your campus mail delivery schedule to determine when your department may anticipate delivery of these items. Paper paychecks and statements for employees that have opted for U.S. Mail delivery should be advised these documents will be dispersed by the University to the U.S. Postmaster in advance for delivery on December 30, 2015.

Options:
* Any biweekly-paid employee normally receiving a paper check at their campus department may pick up their paycheck on Wednesday, December 30, 2015 at the Mail Division. Employees must present a photo ID.
* Departments open on Wednesday, December 30th may request mail delivery by completing a Special Messenger Request form at http://maildiv.ucdavis.edu . Any request received before 11:30 a.m. will be delivered the same day.

Monthly Payday on Monday, 01/04/2016
The official pay date for the University's monthly-paid employees is Monday, January 4, 2016 (pay period ending 12/31/15). Employees may view their online direct deposit information in advance on the At Your Service Online (AYSO) website: website: https://atyourserviceonline.ucop.edu/ayso/ . Employees that have opted for a paper paycheck or a paper direct deposit statement to be delivered to their campus departments should be advised these documents will be available at their departments on Monday, January 4, 2016. Note: Please check your campus mail delivery schedule to determine when your department may anticipate delivery of these items. Paper paychecks and statements for employees that have opted for U.S. Mail delivery should be advised these documents will be dispersed by the University to the U.S. Postmaster in advance for delivery on Monday, January 4, 2016

Payroll Services Office Closure
Please be advised Payroll Services will be closed Thursday, December 24, 2015 through Friday, January 1, 2016. We will resume services on Monday, January 4, 2016. For your convenience a schedule of all the winter break closures in A&FS is also enclosed: http://accounting.ucdavis.edu/winter.cfm

2016 Payroll Calendars and Schedules
The 2016 UC Davis Payroll Calendar, 2016 UC Davis Biweekly Payroll Calendar, and PPS and OPTRS Entry/Update schedules are now available on the Payroll Services website: http://payroll.ucdavis.edu/calendars/ The 2016 TRS schedule is also available: http://accounting.ucdavis.edu/projects/time_reporting_system/about/BWMOdeadlines2015.cfm

Sign Up for Secure and Convenient Electronic Delivery of Tax Form W-2 via AYSO
The 2015 Form W-2 will be available on or before January 31, 2016. UC Davis employees are encouraged to receive their W-2 tax form electronically through the Universitys At Your Service Online (AYSO) website. Those who choose this convenient and secure online delivery method prior to 12/31/15, will receive an email from UC Davis announcing the availability of the 2015 W-2. To elect online delivery of the Form W-2, log into your AYSO account: https://atyourserviceonline.ucop.edu/ayso/
Detailed instructions can be found on the Payroll Services webpage: http://afs.ucdavis.edu/our_services/payroll-services/employee-resources/w-2-information.html

If you should have questions about the items noted above, please contact your campus payroll specialist or the Customer Service desk in Payroll Services at (530) 757-8550. Health System employees should contact the UCDHS Payroll office at (916) 734-9150.

Quick Links for Payroll

Open Provision System

Useful Forms

Monthly Leave for Faculty and PostDocs
Emergency Contact Form